Our Privacy Policy

This policy is an affirmation of the College’s commitment to safeguarding the personal information entrusted to us.

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  • WA College of Agriculture – Denmark (the College) is committed to protecting personal, sensitive and health information. This policy explains how we collect, use, store and share personal information in line with the Privacy Act 1988 and other relevant laws.

    The College is a public school operating under the Department of Education WA. Personal information is mainly managed within Department systems and in line with Department policies.

  • This policy ensures personal information is handled responsibly and transparently while supporting the College’s operations.

    Specific collection notices are provided when personal information is collected (for example, student enrolment). These explain why information is collected and how it will be used and shared.

  • This policy applies to all employees, contractors, students, parents and others who provide personal information to the College.

  • Why we collect information
    We collect personal information to:

    • Support student education and wellbeing

    • Communicate with parents and guardians

    • Manage enrolments and employment processes

    • Manage College operations

    • Meet legal obligations

    What we collect
    This may include:

    • Names, dates of birth, addresses and contact details

    • Health information, including immunisation history

    • Academic records and student performance data

    • Employment history and screening checks

    • Photographs, videos and CCTV footage

    How we collect information
    We collect information through:

    • Enrolment forms and related documents

    • Communication with parents, students and staff

    • Online systems and applications

    • Observations and recordings during College activities

    The College website may collect limited information (such as IP addresses) through standard analytics tools. Information submitted through online forms is handled in line with this policy.

    The type of information collected will depend on the situation and is outlined in relevant collection notices where applicable.

  • The College only uses or discloses personal information:

    • For the purpose it was collected

    • With consent, where required

    • To meet legal obligations (including under the Children and Community Services Act 2004 (WA))

    • To protect health, safety or welfare in emergencies

    • For de-identified research, reporting or statistical purposes

    Information may be shared with the Department of Education, other schools and relevant government agencies where needed to support a student’s education, wellbeing or to meet legal obligations.

  • The College takes steps to protect information from misuse, loss and unauthorised access, including:

    • Secure storage of electronic and paper records

    • Compliance with Department of Education cyber security requirements

    • Regular checks of data protection practices

    Personal information is stored within Australia and is not disclosed overseas unless required by law or Department policy.

    Records are managed and disposed of in line with the State Records Act 2000 (WA) and Department policies.

  • Individuals can:

    • Access their personal information (unless restricted by law)

    • Request corrections to keep information accurate

    For more information, refer to the Department of Education Freedom of Information processes.

  • Privacy complaints can be made to the College and will be managed under the Department of Education’s Complaints and Notifications Policy. Significant breaches will be handled in line with the Information Breach Policy.

    If you are not satisfied with the outcome, you may escalate the matter to the Department of Education or the Office of the Australian Information Commissioner.

  • The College does not use automated decision-making involving personal information unless permitted under relevant laws and Department policies.

  • For enquiries, contact:

    WA College of Agriculture – Denmark
    872 South Coast Highway (PO Box 350), Denmark WA 6333
    Phone: (08) 9848 0200
    Email: denmark.wacoa@education.wa.edu.au

  • This policy will be reviewed every three years or as required due to changes in legislation or Department policy.